SM OFFICE ORGANISATION
Furniture
Desks, chairs
Cupboards for props
Safe, lockable storage
Pinboard
Calls
Propping lists
Rehearsal notes
Messages
Internal phone directory
Schedule/planner
Fire regs/first aid
Contract schedule
Data storage
Past suppliers
Present suppliers
Past company
Present company
Trade catalogues
Propping paperwork
Templates
Call sheets
Wardrobe call sheets
Time sheets
Weekend address sheets
Rehearsal notes
Memos
Telephone call record
Van booking
Communications
Telephones – external, internal
Answering machine
Phone directories
Fax machine
E-mail/internet
Photocopier
Plan printer
Accounts
Petty cash tin
Account sheets
Petty cash return
Stationery
Plain paper
Letterhead
Comp slips
Complimentary ticket vouchers
Envelopes
Borrowing ledger
Pens, pencils, rubbers, markers
Waste bin
Safety & Welfare
First aid box
Fire extinguisher
Refreshments
INFORMATION MANAGEMENT
Show details
Marketing & Programme information
Title, Playwright, director, designer
Cast list
Team lists
Performance dates
Credits and acknowledgements
Technical information
Props lists
Script (Provisional)
Agreed
Makes, Borrows, Hires, Buys
To do
Provisional setting list
Final setting list
Sound synopsis
Lighting synopsis
Scene list
Flying plot
Design
Ground plan
Elevation (Section)
Model, paint swatches
Costume drawings, swatches
Construction (working) drawings
Prop sketches
Rehearsal management information
Actor/scene breakdown
Contact list/cards
Weekend contact sheet
Room booking list
Rehearsal calls
Wardrobe fitting calls
Scheduling & finance
Technical schedule
Rehearsal schedule
Production budget
Expenditure
Managing contacts
Contacts database
Borrows & returns record
Supplier index
Catalogues
Inventory
Stock list
Prompt Copy & ‘Bible’
Text, Moves, Cues, Cue description
Copy of all rehearsal paperwork
Copies of scene change lists, LXQ sheet, SQ sheet, props setting list