Touring

SMALL SCALE TOURING CHECKLIST

ORGANISATION

Team/company work allocations for getin & fitup

Laundry arrangements

Safekeeping of equipment/instruments

Driver, navigator rota

Back-up copy of book, show-tapes, etc

 

Venue notes

Start of day calls for company

Getin times

Blank show report sheets

Programmes & publicity

Company contact list

Accommodation lists (if away)

Company welfare (Sanitary towels etc)

 

EQUIPMENT

Packing list master – loading order

Detailed packing lists (laminated if poss)

Props

Set/prop repair kit

Tool kit

Spare pins, bolts

(Touch up paint, brushes)

Glues

Screws & nails

Spares of fragile items

Furniture polish

 

Wardrobe

Iron & ironing board

Costumes Mirror

?Rail & hangers

Maintenance kit

Washing & stain removal

Shoe polish

Cotton, needles, safety pins,

Buttons, ‘wundaweb’ or ‘tenacious tape’

 

Electrics

LX cables & board

LX plan (sketch)

LX kit

Multimeter

Inventory

Ladder

Plug adapters

Spare cables, bulbs, fuses, ?lenses

Cable ties

Gaffer & PVC tape

Sound

Skips with lists in lids

Props

Costume

Black tat

Markout kit

Groundplan

Measure

Broom, dustpan

Prompt copy, cue sheets, show tapes

?Kettle & coffee

Soap, towels, toilet paper

 

TRANSPORT

Instructions (All vehicles, Director, PM, Admin)

Directions/Maps

Emergency numbers

Calls

Phonecard/10p’s/Mobile

Breakdown membership

Daily vehicle check

Petrol (Near to full)

Oil

Water

Tyre pressures, spare tyre

Jack & wheelbrace

Lights

Screenwash

Equipment

Lashing rope

Petrol float

Torch

First Aid kit

Fire extinguisher

Padlock for truck

Wet wipes

Vehicle documents (if away from home base)

 

 

 

INFORMAL TOURING VENUE RECORD

WHERE

Venue name

Address

Phone

Fax

Keyholder

Phone

Organiser

Phone

Directions

Accessibility

(Local accommodation)

Map ref

Travel time

 

Type of venue

Date of perf

Getin arranged for

Refreshment availability (chipshop, pub etc)

In house rules

Filling station

 

HALL DETAILS

Topography

Audience entry

Exits

Dimensions

Ceiling height

Pillars & beams

Sightlines

Quality of blackout (brownout)

Floor surface

Acoustic

Soundproofing

Ventilation noise

School bells

Dressing rooms, skip storage

Dust

Toilets

Heating

Equipment

(Piano, condition & tuning)

Fire extinguishers

Water

Getin

geography

Dimensions

Distance

Stairs & projections

Van access

Parking

Help available

Other users

Security

First aid

 

FoH ARRANGEMENTS

Publicity

Seating arrangements

Audience layout

Staffing arrangements – Box office, stewards

Refreshment arrangements

Brooms & mops

Wheelchair access

 

TECHNICAL DETAILS

Control position

General lighting type

Position of switches

Access equipment

Power supply

Location of sockets

Type of outlet

Position of fusebox

What else is on ringmain

RCD’s

Phasing?

‘Clean’ supply for sound?

Smoke alarms