Organisation

SM OFFICE ORGANISATION

Furniture

Desks, chairs

Cupboards for props

Safe, lockable storage

Pinboard

Calls

Propping lists

Rehearsal notes

Messages

Internal phone directory

Schedule/planner

Fire regs/first aid

Contract schedule

Data storage

Past suppliers

Present suppliers

Past company

Present company

Trade catalogues

Propping paperwork

Templates

Call sheets

Wardrobe call sheets

Time sheets

Weekend address sheets

Rehearsal notes

Memos

Telephone call record

Van booking

Communications

Telephones – external, internal

Answering machine

Phone directories

Fax machine

E-mail/internet

Photocopier

Plan printer

Accounts

Petty cash tin

Account sheets

Petty cash return

Stationery

Plain paper

Letterhead

Comp slips

Complimentary ticket vouchers

Envelopes

Borrowing ledger

Pens, pencils, rubbers, markers

Waste bin

Safety & Welfare

First aid box

Fire extinguisher

Refreshments

 

 

INFORMATION MANAGEMENT

Show details

Marketing & Programme information

Title, Playwright, director, designer

Cast list

Team lists

Performance dates

Credits and acknowledgements

Technical information

Props lists

Script (Provisional)

Agreed

Makes, Borrows, Hires, Buys

To do

Provisional setting list

Final setting list

Sound synopsis

Lighting synopsis

Scene list

Flying plot

Design

Ground plan

Elevation (Section)

Model, paint swatches

Costume drawings, swatches

Construction (working) drawings

Prop sketches

Rehearsal management information

Actor/scene breakdown

Contact list/cards

Weekend contact sheet

Room booking list

Rehearsal calls

Wardrobe fitting calls

Scheduling & finance

Technical schedule

Rehearsal schedule

Production budget

Expenditure

Managing contacts

Contacts database

Borrows & returns record

Supplier index

Catalogues

Inventory

Stock list

Prompt Copy & ‘Bible’

Text, Moves, Cues, Cue description

Copy of all rehearsal paperwork

Copies of scene change lists, LXQ sheet, SQ sheet, props setting list