Management meetings

PRODUCTION MEETING

Time & venue of meeting

Formal or informal agenda

Minute-taking arranged (decisions)

Distribution list

Creative team

Director

Designer

Lighting designer

Sound designer

Production Manager

DSM

ASM

Budget holders:

Company/Stage Manager

Wardrobe Supervisor

Chief LX

Workshop manager

Head of props

Scene painter

Administrator

Company rep

Assistant director, designer

M.D.

Desired outcomes

Understand artistic concepts

Understand usage of items

Define departmental objectives

Allocate uncertain responsibilities

Identify inter-dept. co-operations

Agree what budget will afford, allocations

Agree time targets

Set deadlines for matters undecided

Outline tech schedule

 

FORMAL MEETINGS

Organisation

Availability of participants

Notice of meeting

Time

Date

Place

Agenda

Intentions of meeting

Time scale

Environment

Room

Equipment

Layout of chairs

Focus of meeting

Refreshments

Conduct of meeting

Leadership/chairing

Keeping everyone to the point

Control flow of discussion

Balance of points of view

Ensure range of opinion

Bring to conclusion

Relaxed open atmosphere

Participation

Prepared with information

Respect others

Clear concise contributions

Outcomes

Clarity of decision

Recording and distribution of decisions (minutes)

Types of meeting

Formal decision arenas

Team briefings

Creative working parties

Information exchanges