PRODUCTION MEETING
Time & venue of meeting
Formal or informal agenda
Minute-taking arranged (decisions)
Distribution list
Creative team
Director
Designer
Lighting designer
Sound designer
Production Manager
DSM
ASM
Budget holders:
Company/Stage Manager
Wardrobe Supervisor
Chief LX
Workshop manager
Head of props
Scene painter
Administrator
Company rep
Assistant director, designer
M.D.
Desired outcomes
Understand artistic concepts
Understand usage of items
Define departmental objectives
Allocate uncertain responsibilities
Identify inter-dept. co-operations
Agree what budget will afford, allocations
Agree time targets
Set deadlines for matters undecided
Outline tech schedule
FORMAL MEETINGS
Organisation
Availability of participants
Notice of meeting
Time
Date
Place
Agenda
Intentions of meeting
Time scale
Environment
Room
Equipment
Layout of chairs
Focus of meeting
Refreshments
Conduct of meeting
Leadership/chairing
Keeping everyone to the point
Control flow of discussion
Balance of points of view
Ensure range of opinion
Bring to conclusion
Relaxed open atmosphere
Participation
Prepared with information
Respect others
Clear concise contributions
Outcomes
Clarity of decision
Recording and distribution of decisions (minutes)
Types of meeting
Formal decision arenas
Team briefings
Creative working parties
Information exchanges